How to Apply for a Renewal of Passport

Please note that everybody who visits the Sri Lanka Embassy in Berlin for consular work must have a prior appointment from the Embassy. You can obtain prior appointments only through the application appointments.srilanka-botschaft.de..

Please also note that the Embassy will contact Sri Lankan citizens in Germany for status update of their applications only through above mentioned contact points. The Sri Lanka Embassy in Berlin *will not take the responsibility for any communication sent from other contact points*. 

Please also observe the following:

• Passports can be extended for a maximum period of 10 years. After 10 years, Sri Lankans are expected to apply for a new passport. New passport may be obtained by submitting Form ‘K’ and supporting documents.Please read the new passport in lieu of expired passport section on this web site.
• Passports which have been valid for 5 years can be extended for another 5 years maximum. Applications for renewal of an existing valid passport should be made on Form ‘O’ (IM 37).
• New passports can be obtained when there are no more pages for visa endorsements. In this case, a new passport may be obtained by submitting Form ‘K’ and supporting documents. Please note that extra pages cannot be added to such passports.
• Please submit your applications with the appropriate forms and supporting documents. Please make sure to submit your applications in advance considering the processing time of 8 to 12 weeks.
  
  
• Please ensure that all documents are in English or accompanied by an English translation.
• Please observe that applicants are requested to use suitable courier services for sending / receiving their passports and documents, as there have been cases of lost packages in the mail during the past months. This mission won't cover any guarantees for lost passports and documents in the mail.

 
I. Renewal of Existing Passports - Application Guidelines:

1.)  Obtain an application form from the Embassy of Sri Lanka in Berlin

• By Post: Please send a request letter with self-addressed stamped envelope to the Embassy of Sri Lanka in Berlin. Envelope size 23 cm x 10 cm (9 x 4 inches). Please state your name, address and phone number in the request letter. Please observe that applicants are requested to use suitable courier services for sending / receiving their passports and documents, as there have been cases of lost packages in the mail during the past months. This mission won't cover any guarantees for lost passports and documents in the mail.

• Internet: Application forms and instructions in Sinhala, Tamil and English are available in the Download Section of this web site.

2.)  Instructions of filling the application forms

(a) Form O, duly completed according to following:

- Applicant’s signature on Form O
- Present postal address and telephone number in Germany
- Period of renewal/extension in years 

(b) Photos and signature section of application

- Paste one (1) photo on Page 1 of Form O
- Photo size for main applicant is 3.5 cm x 4.5 cm without the white border
- Photographs should be 'direct face' and both ears must be visible
- Please do not write or mark anything on the photograph. Please observe that the right photograph on the 2nd page needs to be stamped by an authenticating authority, for instance a Honorary Consulate.
- Photographs should have been taken within the last three (3) months. Photographs taken more than three months ago will not be accepted
 

3.)  Supporting documents required:

I.    Passport/travel document currently held by the applicant.
II.    Photocopies of the following pages of passport should be included:
 

• Data page with name
• Current visa endorsement pages, original or certified copy of visa in Germany with a validity period 1 to 3 months
  
• Pages from 1 to 9

III. Original Birth Certificate issued by a Sri Lankan Mission abroad or which is taken within six months from the birth register department in Sri Lanka

IV.   Self-addressed envelope ( envelope size 23 cm x 10 cm or 9 x 4 inches)
V.    Documentary proof that prescribed passport fees have been paid; copy of bank payment slip.
VI.     Additional items for special cases:

• Restricted passports - relevant supporting documents

4.)  Lodging and handing over application

Option 1:
Applicant can personally hand over the application along with the supporting documents to the Consular Division of the Embassy or the Consulate General on any working day. 

Option 2:
Please forward the completed application form with all required documents to the Consular Division of the Embassy or the Consulate General. Please observe that applicants are requested to use suitable courier services for sending / receiving their passports and documents, as there have been cases of lost packages in the mail during the past months. This mission won't cover any guarantees for lost passports and documents in the mail. Please make sure that:

• the photo and signature are attested according to instructions
• the originals of all documents are sent along with the application form (The original documents will be returned to the applicant with the new passport.)

5.)  Payment of application fees

Fees: >>>>

Bank details: >>>>

II. General Amendments / Endorsements of Existing Passports:

• Please fill in Form O and follow the same procedure as above.