Please also note that the Embassy will contact Sri Lankan citizens in Germany for status update of their applications only through above mentioned contact points. The Sri Lanka Embassy in Berlin *will not take the responsibility for any communication sent from other contact points*.
If your passport is lost or stolen, it is the responsibility of the holder (owner) of passport to inform the concerned authorities immediately. Failure to do so may result in your lost or stolen passports being used for illegal activities and you may be liable for aiding and abetting an offence.
Applicants who come for citizenship services are required to bring two (2) photocopies of the relevant documents necessary for passports, birth registrations and name changes after divorce or marriage.
1) Passport Applications: FORM K (IM35)
Steps to follow:
How to submit your application:
You are strongly advised that:
Lost & found Sri Lankan passports:
If you find your passport again, after it was reported as lost, or if you find a Sri Lankan passport belonging to another person: please mail the passport in a sturdy envelope to the address below.
Lost / Stolen Passport Desk
How to apply for a new passport in lieu of a lost Sri Lankan passport
Applicants must come to the Mission personally to hand over the passport application. Applications for new passport in lieu of lost/damaged passport cannot be submitted by post. Carefully read and follow the instructions on this page.
1.) Obtain an application form from the Embassy in Berlin
By Post: Please send a request letter with self-addressed stamped envelope to the Mission in Germany. Stamp value of € 0.70 and envelope size 23 cm x 10 cm (9 x 4 inches). Please state your purpose of application, name, address and phone number in the request letter.
Internet: Application forms in English, and instructions in Sinhala, Tamil and English are available in the Download Section of this web site.
2.) Instructions of filling the application forms
(a) Form K, duly completed according to following:
- Applicants are advised to carefully read the given instructions before completing the form.
- Present postal address and telephone number in Germany at cage 5 on Page 1
- Verification photograph and applicant’s signature could be attested by an officer at the Mission when handing in the application
- Place applicant's signature on two(2) cages provided on Page 2. You can sign in the presence of the officer at the Mission.
Please note that your writing should not touch the borders of the cage.
- Place applicant's signature at bottom on Page 2.
(b) Photo of applicant
- One application needs 3 identical photos.
- Please read the instructions given on the form.
- Photo size for main applicant is 3.5 cm x 4.5 cm without the white border
- One of the photographs should be pasted on Page 1. And 2 photos should be pasted on Page 2
- Photographs should be 'direct face' and both ears must be visible
- Please do not write or mark anything on the photographs
- Photographs should have been taken within the last three (3) months. Photographs taken more than three months ago will not
(c) The "Stolen or Lost Passport Complaint Form" must be duly completed.
- All information must be filled in
- Please do not leave any blanks
- You can download this complaint form on this website at the Downloads section
3) List of Supporting Documents Required for Lost Passports
I. Copy of the lost passport and previous passports (if applicable.)
II. Original Birth Certificate of applicant with a photocopy
III. The National Identity Card or Driving Licence of Sri Lanka with a photocopy
IV. An affidavit signed by certified Notary explaining the circumstances as to how the passport was lost. The signature of the Notary in the affidavit should be certified.
V. If the above affidavit is in German or in any other foreign language – you should submit English translation of the affidavit done by a sworn translator
VI. Police Report: certificate from the police station where you have reported the loss or theft of your passport
VII. Original identification documents and visa documents which you possess now. Please submit all visa cards, visa letters and temporary personal/travel documents issued by authorities in Germany or other countries A letter from the German Ausländeramt to confirm that you have not surrendered your passport to the Ausländeramt and/or that you have not applied for a German travel document and you are eligible to legal residency in Germany (visa).
VIII. A letter from the German Ausländeramt to confirm that you are eligible to legal residency in Germany (visa). The letter must state your current visa status, whether you have surrendered your passport to the Ausländeramt and/or that you have not applied for a German travel document
IX. Self-addressed stamped envelope (Stamp value of € 3.95 and envelope size 23 cm x 10 cm or 9 x 4 inches). If applicant needs an acknowledgement of the application, another SAE affixed to the value of €0.70.
X. Application fees in cash to be paid at the counter. For actual fees, please check 5. Fees and Payment.
As per Sri Lanka Immigration & Emigration Act of No. 20 of 1948 as amended by Act No. 07 of 2015, it is mandatory to collect the Bio Metrics from all the passport applicants.
Accordingly, all applicants have to provide their Bio Metrics – Finger Prints to Sri Lanka Immigration & Emigration.
In this context, it is mandatory that those applying for passports through Sri Lanka Missions Abroad on or after 1st January 2018 should provide biometrics to the Department of Immigration & Emigration upon their first entry to Sri Lanka. The applicant's departure from Sri Lanka will only be allowed if they comply with this requirement.
5.) Fees and Payment
Bank details: >>>>
If your passport was lost or stolen within Sri Lanka
If your Sri Lankan passport is stolen or lost in Sri Lanka you can report the incident by phone to Immigration Department hotline phone 011 532 9502 and fax 011 532 9501. Operators are available 8.30 a.m. to 4.00 PM, Monday-Friday, excluding Government holidays.
To facilitate efficient processing of all applications, we kindly request you to cooperate with the Mission and submit all required details and documents at the time of application.Incomplete documents may result in the application being delayed or declined.