Published: 23.12.2021
Working hours: full time
Entry date: from 02/01/2022
Place of work: Berlin
Job Description
Request for applications for the position of receptionist / typist
The Embassy of Sri Lanka in Berlin is looking for a highly motivated person for its embassy team as a receptionist and typist and welcomes applications from suitable candidates.
Job description:
The successful candidate is responsible for providing reception services for the embassy.
Required qualifications and experience:
- Education: Graduated from high school / middle school
- Knowledge of German and English
- Excellent communication and PR skills
- Previous experience with reception or customer service
- Experience in managing office administration and logistics
- Experience working for an international organization would be of advantage
- Strong IT skills (office programs)
- Strong organizational and interpersonal skills
Main duties and responsibilities:
- Greet visitors and deal with general inquiries#
- Get in touch with local service providers and manage their access
- Operate the telephone system and answer calls from general numbers of the embassy
- Arrange shipping and receiving of shipments / deliveries of the embassy
- Receive and distribute the daily mail
- Support in consular matters
- Do general administrative tasks like
- File organization, official correspondence, translation / interpreting, appointments and official travel arrangements.
- Support with logistical arrangements
- Maintain current contact details and important directories / contacts
- Occasional deployment as secretarial staff as required
- Support the planning and organization of embassy events and support high-level visits when needed
- Support with PR events as part of the embassy team,
- Support the embassy in other tasks if necessary
How to apply:
The application together with a detailed curriculum vitae, references and a copy of the educational certificate (s) should be sent by email to by January 7, 2022 at the latest.
Only shortlisted candidates will be contacted for an interview and applications will not be returned. The Embassy of Sri Lanka in Berlin reserves the right to contact references directly.
It is expected that the selected candidate will soon
takes over his / her duties.
Tests of language skills and IT skills can be carried out by the embassy as part of the interview process.